12 Best Software to Track Employee Productivity in 2025

In the digital-first workplace of today, some form of software to track employee productivity has become a requirement for companies that desire efficiency, accountability, and transparency. Understanding employee performance is challenging with remote work, hybrid teams, and fast-paced projects without the right tools to measure performance. With the appropriate productivity-tracking software, companies do not simply track tasks – they also ensure their employees remain engaged, motivated, and aligned with company goals.

In this blog, we will examine how software to track employee productivity works, the best solutions available, KPIs to measure, FAQ, and how Tivazo is a brand that best resonates with you.

Defining Software to Track Employee Productivity

Productivity tracking software is a digital software designed to track, measure, and analyze employee’ attempts at utilizing their time during work hours. Productivity tracking software can provide support to managers for several different activities. Specifically, it can provide information by:

• Recording time spent on tasks or projects.
• Identifying bottlenecks and incidents of distraction.
• Charting computer usage and how employees use applications.
• Providing reports and dashboards based on graphing activities.
• Timely and efficient while reducing idle time.

In short, the purpose of productivity tracking software is to provide businesses with a means to balance being accountable for performance improvements.

Rationale for Acquiring Software to Track Employee Productivity

In today’s business environment, software to track employee productivity has gone from being an option to a need for companies of all sizes. In addition to tracking productivity, it helps companies develop workflows that run efficiently, mitigate unnecessary activities, and keep teams concentrated on the direction of the organization.

• Improved Efficiency: Identify wasted time wasters and redesign processes by eliminating wasted time by concentrating on higher-value activities.
• Better Resource Allocation: Understand how employees’ time is spent, and ensure that the workload is split correctly so that employees neither burn out nor get underutilized.
• Data-Driven Insights: Reports and Analysis are available to gauge performance against KPIs to help bring objectivity to management’s decision-making.
• Increased Accountability: Employees know their performance is tracked and visible, which brings about accountability and keeps them involved.
• Increased ROI: Organizations get the most out of what employees are doing and limit the time wasted on tasks that don’t bring value.

Recall, productive software helps increase transparency and trust between employees and employers, most notably in hybrid or remote situations. Managers get to see employees, as opposed to micromanaging. Employees can better “show their work”, which drives up trust. This momentary balance leads to improved morale, well-oiled operations, and sustained growth of the business.

How Do You Track Employee Productivity?

Tracking productivity consists of a combination of software to track employee productivity for tools and performance management processes to provide a fuller picture of employee performance. Overall, several methods can easily track productivity as follows:

• Use time tracking tools – You can get an idea of where productive (or non-productive time) is getting spent by keeping track of time spent on tasks, projects, and meetings.
• Use project management dashboards – By keeping tabs on deliverables, deadlines, and project progress, you can be assured that employees are staying on track.
• Use activity monitoring software – By tracking apps, websites, or internal tools, you can analyze where time gets spent with distractions and look for ways to eliminate distractions in the workflow.
• Utilize KPI’s for evaluation methods – Use defined benchmarks and measure output, efficiency, and quality metrics for any predetermined KPI metrics (ie, benchmark).
• Performance reviews – You will want to be managed, and qualitative feedback will form a good part of this process. Not all productivity is directly measurable, but still it is wise to consider areas of manager feedback such as employee engagement, collaboration, and skill.

As you can see in all of the methods above, if you were to invest in productivity tracking software that pulls them together into a single, centralized system, then you would have the most purposeful action to track your employee productivity. This allows managers to create reports with real-time data, track performance trends, and better inform decision-making, while also providing employees a clear understanding of how their daily actions are translating into productivity metrics. Centralized tracking also provides responsibility and accountability from all employees, creates greater workflow efficiency, and fosters an environment of continuous improvement within the organization. Regarding any software to track employee productivity.

Main Features of Software to Track Employee Productivity

What KPI Should We Track for Productivity?

Key performance indicators (KPIs), which can be used to measure employee productivity, include:

• Output per employee – number of tasks or projects completed.
• Efficiency ratio – ratio of productive time to total time logged.
• Quality of work – quality as measured by error rates or customer satisfaction.
• Attendance and punctuality – your log-in and log-out times.
• Utilization rate – productive versus non-productive activity time.

Using software to track employee productivity means organizations can automatically track these KPIs and visualize them in simple-to-understand dashboards. This means managers can pick up on trends and issues and assess team performance on a day-to-day basis with the data at hand. The software allows tracking of both departments, projects, and people, ultimately allowing businesses to streamline workflows, eliminate idle time, and focus productivity on strategies. In addition, with real-time employee productivity availability from applications, KPI management will become a more accurate, actionable, and quicker process.

What are the Free Software to Monitor Employee Productivity?

For small businesses or start-ups, free versions can be a good start:

Tivazo Free Plan – This classic version enables the ability for a software to track employee productivity with standard time tracking and reporting.

• Clockify – Unlimited time tracking for teams.
• Toggl Track – simple individual time tracking for small teams.
• RescueTime Lite – This version tracks website and app usage.
• Jibble – is a time tracking and attendance software.

While free software to track employee productivity is sufficient for small teams, growing businesses should take advantage of the paid versions, where data can be provided, integrated with third-party business software, and employ the compliance features.

Does Microsoft Monitor Employee Productivity?

Microsoft has tools like Microsoft Viva, Workplace Analytics, which they will provide insight into employee engagement, collaboration, and use of time. While these tools make it apparent to managers how their teams communicate, how and when they meet, and how they’re spending their time in various Microsoft 365 apps, they don’t provide the insights that are needed for true productivity tracking.

If you’re a business looking for a more robust functionality, and you’re only relying on Microsoft tools, there are likely gaps in the software to track employee productivity tracking you’re already doing. For example, it’s unlikely they will follow all of your non-Microsoft applications, they won’t track granular KPIs, and they won’t provide productivity dashboards you can customize. This is where dedicated software to track employee productivity, like Tivazo or ActivTrak, kicks in.

With Tivazo, businesses can track and monitor time spent on a project basis, application and website usage, and determine the completion of tasks by employees. Tivazo tracks everything in one dashboard and provides insight into productivity metrics that Microsoft’s tools are likely unable to provide.

If it’s about time management, having software to track employee productivity also allows managers to set benchmarks or minimum KPIs, such as efficiency ratio and output per employee, and managers can receive alerts in real time for unproductive behaviors. A productivity monitoring system that runs along with the Microsoft tool suite, like Tivazo, can ensure your business unit is working with maximum output, accountability, and ROI.

How Can I Keep Tabs on an Employee’s Performance Through Their Computer? (Tivazo Software)

Using Tivazo software for employee productivity monitoring, managers can:

• Monitor to see which applications and websites employees are using.
• Track where time is being spent on projects.
• Generate productive reporting in real time.
• Set alerts for unproductive activity.
• View dashboards providing software to track employee productivity and monitor its progress for daily/weekly/monthly time frames.

Comparison of Top Employee Productivity Tracking Software

Why Tivazo is the Best Software to Track Employee Productivity

Tivazo is an excellent option because it combines all three of these types of tracking – time tracking, activity tracking, and KPI tracking – into one platform!

Tivazo Offers the Following Perks:

• User-friendly dashboards for both managers and employees
• Real-time tracking, with a privacy-first approach
• Customizable KPI measurement aligned with overall company goals
• Integration with project management software
• Plans from startup to enterprise scalability

By using Tivazo, businesses now have access to actionable, accurate, and transparent data to make better decisions.

Conclusion

Today, selecting the right software to track employee productivity is no longer an option—it’s a tactical decision that can affect efficiency, accountability, and growth of the business. There are so many possibilities, ranging from free options like Clockify to advanced applications like Tivazo, depending on the size, needs, and goals of the organization.

When organizations streamline their KPIs, use robust software, and leverage reporting insights for ongoing improvement, organizations can drive performance and create a culture of transparency and trust.

If you are ready to optimize your workforce, Tivazo is the right software for tracking employee productivity, built for teams that get results.